Sales & Marketing Coordinator

Responsibilities

• Sales Support

  • Create the proposal and manage the response process by coordinating timelines, gathering documentation, and formatting responses according to specifications (InDesign is preferred unless Word/Excel is required).

  • Identify, track and organize government procurement opportunities, RFPs/RFIs, and submission deadlines. Thoroughly review RFPs for requirements, key evaluation criteria, and deadlines.

  • Work with the Sales team to determine "go/no-go" decisions based on internal criteria, including budget, client fit, and strategic value.

  • Maintain accurate and up-to-date records in the CRM system (Hubspot), including contacts, deals/opportunities, and communications.

  • Ensure timely digital and physical submissions.

  • Assist with scheduling client meetings, preparing agendas, and documenting follow-ups.

  • Submit Public Records (FOIA) requests for both won and lost proposals. Coordinate internal reviews of past proposals to refine future submissions.

• Marketing Support

  • Coordinate marketing campaigns tailored to government audiences (emails, newsletters, collateral).

  • Continuous maintenance of content library of case studies, project summaries, and marketing materials.

  • Assist in the organization of trade shows, industry events, and webinars targeting government clients.

  • Support digital marketing tasks including social media scheduling and website content updates.

  • Help manage vendor relationships for printing, advertising, and promotional materials.

• You must be a U.S. Citizen or Green Card holder.

• 3+ years of relevant experience in marketing, writing, administration, and/or proposal management.

• Ability to read, understand, and analyze legal and technical documents.

• Strong capability to interpret technical requirements and translate them into accessible language.

• Proven experience writing organized, persuasive, customized responses to RFPs or equivalent pitch opportunities.

• Excellent project management skills, with a strong commitment to meeting deadlines.

• Proficiency in Adobe Creative Suite or equivalent publishing/layout software with the ability to learn Adobe InDesign quickly.

• Adaptability to changing conditions and opportunities.

• Strong verbal and written communication skills.

• Ability to interact with technical and non-technical project stakeholders; includes cross-department collaboration.

• Willingness to travel occasionally within the U.S.

• Demonstrated commitment to I.F.'s Purpose and Principles based on your employment history and interview(s).

• You must be a U.S. Citizen or Green Card holder.